UALE Executive Board Minutes. March 10, 2016

Attendees: Cheryl Teare, Lynda DeLoach, Kitty Conlan, Keturah Raabe, Sarah Laslett, Darryl! Moch, Al Davidoff, Tony Michael, Bill Shields

Elections: People need to indicate interest in serving on the Board

• Deborah Kidney, Cheryl Coney, Julie Mendez DeLeon, Amanda, Guillermo Perez have expressed interest in positions
• What is the role of the nominating committee: Announce and run the election.
• Board members need to be involved to ensure there will be candidates running for office however, should not form a slate or promote candidates over others to ensure democratic process.
• Potential others: Mary Bellman; Marilyn S Rutgers (will think about it) Carla Braden? Cornell? Don Taylor UCLA folks, Jen Sherrer Barb Kucera, Monika BB

Institutional members have a vote.   How will that work? Need to be able to recognize them; color code them? Sarah has a stack of red cards she will bring with her for them to hold. Give out upon registration.

Institutions need to bring something in writing to notify people if there is a change. Need to alert people as to the limitations of changes. Send a notice to the primary contact etc as to what the process is to change the voting member. Letter on letterhead to allow a voting member to change or be substituted. Bring the letter with them to conference ahead of time.

Kitty will draft it with Keturah and Daryl!’s help for Cheryl to send out. Update: Done

Color paper for the actual voting process

Presidents report

• Restaurant April 12 dinner on the AFT; first pre conference meeting
• Website:
  • Membership committee to review the membership form for the website
  • Asking various groups to send in pictures to post to the web, send to Paul (Conference or otherwise)
  • Designate someone with a good camera and artistic eye to take high quality pics
  • iAPS to handle credit card processing affirm advantages over pay pal however a monthly fee

Passed the minutes from January and February

Treasurer report

• Approved additional $1500 of budget at Feb meeting to account for the fifth area grant
• Anyway to quantify membership number to be healthy? Go to Membership committee; won’t necessarily work if based on sliding scale. Need to consider what is or isn’t healthy
• Accepted for filing

Please save Regional reports until April

Al’s Conference question:

• Plenary organizing:
  • Rich Trumka will come speak at the opening plenary. Labor movement and the effort of those around race and mass incarceration. Panel of those involved in dealing with this issue; active in this process. Include Steve Pitts to moderate and facilitate
  • Kent Wong’s plenary including young activists re Black Lives Matter (Bill will check with Kent on status of his plenary)
  • and Southern initiatives

Bill Shields: Trying to push the regional conferences forward; would like to have a sub-regional meeting in May in No CA as a means to recruit for women’s school.

Tony Michael: Conference status excerpted from submitted report emailed to Board:

2017

The theme is set and the art is being created.  I hope in the next two weeks to send to everyone so we can begin finalizing.  My goal is to have the art in place prior to the conference so the Save the Date can be appropriately shared and so that the call for proposals and submission timelines can be advanced.

Save issues of collaboration with other organizations for the new board

2016

Looking at the numbers, it seems registration is about on pace with last year's, but others might have better insight into this.  Honestly, I would be more comfortable with the numbers being higher, but we are where we are. As Cheryl indicated, please make sure you recruit.

The draft overview and concurrent sessions are close to being finalized.  I am working with Elise Bryant to finalize the cultural details.  I am also working with the hotel to finalize everything. 

I cannot provide a current room count.  The last one I received was already shared.  They committed to providing weekly, but haven't.  Every day since Monday I have been promised one, but have yet to receive.

We could REALLY use sponsorship help.

I will be bringing an office staff member from WVU Labor Studies to assist with registration and whatever is needed.  Her name is Sharon Mayfield.

Note: Janine will be available to help. Sign up names for board assistance at the April Eboard meeting.

WVU Labor Studies will provide projectors, flipchart paper and markers for every room. Who will do this in the future?

I have asked that final information for the program be provided by March 18th so that the program developer can begin completing the program.

This year we will have a trial of an app called GuideBook.  They have a free version which I am working to use so that UALE can determine if they would like to purchase next year and beyond. It is apple, android, and windows accessible.

We should promote that people book at the venue for their hotel stay in order to get the comps. They are union hotels. Send out by Cheryl. Done

Keturah: Can we incorporate in future conferences: community service projects; donate a book to those who are new members; if they come to the new member reception from another labor educator. Who can do this? Pass the hat. Raise this issue at the membership meeting for their interest in the next year

Board meeting at GU, Sarah will be late.

Translation issue: Tony will follow up with Jeannette; Darryl will help put in touch with someone local

Cheryl will be reaching out to folks about things we need to cover on the agenda in the pre-meeting and the follow up with the board transitions

Adjourn

Next Meeting: Tuesday April 12 Time and Location